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RCA/UNDP Partnership Projects

Annexes of the RCA-UNDP Project Contract
Name : Administrator | Date : 2011.06.30 11:09 | Views : 894
Annex 1. In-kind Contributions
All the coordinating agencies of the participating Member States (MSs), through the local National Project Coordinators (LNPCs) in Member States, will provide personnel, equipments, facilities and their expertise to accomplish the Project as the In-Kind Contributions as follows;
- More than three research staffs including the LNPCs for the assessment works
- Research assisting staffs of the General Affairs Division, Accounting Division, International Co-operation Division, Public Information Division, etc. to support the implementation of the project on a national level
- Basic equipments to carry out sampling at sites
- Laboratory facilities to analyze, evaluate and interpret the samples (particularly providing the Regional Resources Units for the analysis)
- Computer programs for data processing
- Facilities for meetings, training course, expert services, etc.
- Operation of the National Project Teams (NPTs) for technical advice and to increase awareness of the nuclear analytical techniques by the end-users (Such organizations as the environment research institutions, industrial companies and academic circles of the participating Member States who do not introduce nuclear analytical techniques to their analytical activities)
The national coordinating agencies of the Participating Member States are as follows;
- Australia (ANSTO: Australian Nuclear Science & Technology Organization)
- Bangladesh (BAEC: Bangladesh Atomic Energy Commission)
- China (FOI: The First Oceanography Institute)
- India (BARC: Bhabha Atomic Research Center )
- Indonesia (BATAN: National Atomic Energy Agency)
- Korea (KAERI: Korea Atomic Energy Research Institute etc)
- Malaysia (MINT: Malaysian Institute of Nuclear Technology, Research)
- Myanmar (DAE: Department of Atomic Energy)
- New Zealand (IGNS: Institute of Geological and Nuclear Sciences)
- Pakistan (PINSTECH: Pakistan Institute of Nuclear Science and Technology)
- Philippine (PNRI: Philippine Nuclear Research Institute)
- Sri Lanka (AEA: Atomic Energy Authority)
- Thailand (OAP: Office of Atoms for Peace)
- Viet Nam (VAEC: Vietnam Atomic Energy Commission)

Estimation of In-Kind Contributions by Participating Member States
(June 2006-December 2008)

(In USD)

  Type of Contributions Member States Estimation
1 Participation of research staff in assessment works AUL(2), BGD(4), CPR(5), IND(4), INS(5), KOR(3), MAL(3), MYA(1), NZE(2), PAK(3), PHI(3), SRI(3), THA(4), VIE(3) 45 persons x $1,500 x 8 months* = $540,000
2 Project assistance by assisting staff 14 MSs x 1 person = 14 persons 14 x 1 persons x $1,000 x 8 months = $112,000
3 Use of equipment for site sampling
(Sample collecting cores, monitors, radiation counters, other sample processing equipment)
6 Member States (INS, THA, SRL, MAL, PHI, AUL) $2,000 x 6 times*** = $12,000
4 Use of laboratory facilities for analysis, evaluation, interpretation of the samples, in particular the RCA RRUs (Regional Resources Units)
[NAT (NAA, TXRT, PIXE, ICP, etc) facilities]
Major: AUL, CPR, IND, INS, MAL, KOR, PAK, Additional: PHI, THA, VIE 5 countries x $2,000 x 3 times**** = $30,000
5 Use of computer programme for data processing Particularly INS, THA, SRL, BGD, MAL 6 countries x $2,000 = $12,000
6 Use of facilities for meetings, training course, expert missions, etc Use of facilities for meetings, training course, expert missions, etc IND, THA, PHI, SRL, BGD, KOR 14 countries x 3 times x $300 = $12,600
7 Operation of National Project Teams All Member States 14 countries x 3 times x $300 = $12,600
  Total   $886,600

* 2 months in 2006, 4 months in 2007, another 4 months in 2008, making a total of 8 months
** Use of laboratory equipment in 6 countries for 6 times during the project period
*** Twice each year.
**** Use of computer programmes once per year.
(Remarks) Estimation can be revisited subject to the situation of the participating Member States. Annual estimation for in-kind contribution will be agreed at the kick-off meeting for 2006 and every December of 2007 and 2008, respectively by electronic communication.

Annex 2: Framework for Project Implementation
National RCA Representatives Meetings
(2) RCARO Standing Advisory Committee
(3) RCARO Steering Committee
(4) Director, RCARO (National Project Director)
(5) RCA Thematic Sector Lead Country Coordinator
(6) National Project Coordinator
(7) Project Lead Country Coordinator
(8) Objective Lead Country Coordinator
(9) Local National Project Coordinator (of Participating Member States)
(10) National Project Team

Annex 3: Roles and Responsibilitie

1. RCA NRM (National RCA Representatives Meetings)
(a) to determine RCA programme of activities including RCARO initiated projects and to establish priorities
(b) to consider and approve the RCA-UPDP project on behalf of RCA
(c) to review the implementation of the RCA-UNDP project on behalf of RCA
2. RCARO SAC (Standing Advisory Committee)

(a) to give advice, on behalf of the RCA Member States, on the Project Concept Paper prepared jointly by RCARO and TSLCC for RCA Environment Sector (or by PLCC for marine environment related project) to submit to the RCA NRM for their consideration. The SAC will also give advice, on behalf of the Member States, on the Project Contract Document (Prodioc) to be submitted to the UNDP.

* RCARO SAC (Chair: RCA NRM Chair, Members: currently the National RCA Representatives of Thailand, Malaysia, Australia, Republic of Korea, RCA Focal Person of IAEA)

3. RCARO SC (Steering Committee)

(a) to give advice on the RCA-UNDP project, on behalf of the host government of the RCARO, and determine the administrative and financial aspects of the project

* RCARO SC (Chair: Director General, Atomic Energy Bureau, Ministry of Science and Technology; Members: representatives from nuclear related research institutions, industry, academic circles)

4. Director, RCARO
(a) The Director, RCARO will prepare a Concept Paper of this RCA-UNDP Project according to the RCA format and submit it to SAC together with a justification for the use of the fast-track mechanism in processing this project considering that the RCA standard approval mechanism will not be appropriate to follow;
(b) On acceptance of the use of the fast track option by the SAC, the Director of RCARO, the SAC, and if appropriate the TSLCC for Environment, will jointly prepare a Project Proposal (Project Contract Document) with explanatory text complemented by any necessary additional materials, according to the UNDP format, and promptly distribute them to NRs for consideration and comment by a due date.
(c) The Director, RCARO will conclude the Project Contract with the donors (UNDP and MOST) in due course and time.
(d) The Director, RCARO will serve as a National Project Director of RCA-UNDP Project.
(e) With regard to other TORs for the Director, RCARO, please refer Annex 4.
5. NPC (National Project Coordinator)

(a) The NPC will be appointed from RCARO, in consultation with UNDP.
(b) For the TORs of the NPC, please refer Annex 5.
6. RCA TSLCC (Thematic Sector Lead Country Coordinator)

(a) to ensure the project proposals are prepared in compliance with agreed RCA strategic objectives and that the completed documentation has been prepared in accordance with the requirements of the prospective funding agencies
(b) to provide guidance to the Project Lead Country Coordinators (PLCCs) on the preparation of detailed project proposals when requested
(c) to monitor the implementation of project through reports of Project Assessment Meetings (or Project Coordinators Meetings)
(d) to advise the National RCA Representatives on the management aspects of the project

* Currently, the TSLC for RCA Environment Sector is New Zealand (until end of 2006).

7. PLCC (Project Lead Country Coordinator)
(a) to provide leadership for the efficient and effective planning, designing, preparation and implementation of the project to achieve its stated aims and objectives
(b) to coordinate with the NPC in drafting detailed annual work plans based on the Project Document, in consultation with the National Project Coordinators from the participating Member States
(c) to ensure that the project is implemented in compliance with the RCA strategic objectives as well as the requirements of donors
(d) to correspond regularly with the APLCC, and if necessary with RCA TSLCC for Environment, to discuss matters associated with the project implementation, monitoring and evaluation,
(e) to monitor the implementation of the projects and progress in participating countries through reports of and correspondence with National Project Coordinators,
(f) to coordinate with NPC in submitting quarterly a report on the progress of the project with updated and detailed work plan to the donors, when necessary,
(g) to participate in project related meetings (e.g. project assessment meetings) as required and provide leadership for the successful conduct of the meeting;
7. OLCC (Objective Lead Country Coordinator)
(a) to provide leadership for implementation of the each objective of the project
8. LNPC (Local National Project Coordinator) in the selected countries

(a) to provide leadership for implementation of the projects at national level
(b) to provide information on the progress of the projects to the National RCA Representative of his country on a regular basis
(c) to provide information through its National RCA Representative to the Project Lead Country Coordinator on national status and needs of the ongoing projects, and information needed for project design and for drafting the detailed project proposals when requested by Project Lead Country Coordinators
(d) to establish and maintain links with relevant national institutes, and potential end-users
(e) to establish a National Project Team with the approval of the National RCA Representative, and assign responsibilities for each member
(f) to recommend to its National RCA Representative the members of the National Project Teams who could be nominated for RCA-UNDP Project related events and activities and ensure their timely nomination
(g) to prepare Work Plans for implementation of the project at national level (National Work Plans), and monitor the progress of implementation through regular consultations with the Project Team
(h) to submit a progress report of project activities to the PLCC through its National RCA Representative as requested
(i) to report on the progress of the projects, and future project requirements at the Project Related Meetings
8. NPT (National Project Team) in the selected countries
(a) National Project Teams will be responsible for implementation of the project at national level according to the Work Plan, under the guidance of the Local National Project Coordinator (NPC) and providing feedback and advice to the Local NPC on matters relevant to project implementation and achievement of project objectives.

Annex 4 Terms of Reference of National Project Director (NPD)

The National Project Director (NPD), will be responsible and accountable for the overall management, implementation and monitoring of the project according to UNDP’S National Execution requirements, and for the overall success of the project. As such, s/he will be responsible for strategy set-up, the quality, efficient and timely implementation of the project according to the work plan, for the sound financial management and for the achievement of quality and timely project outputs and impacts, good coordination with various counterparts. He/she will provide guidance and support to the NPC throughout the project implementation.
Project direction
Overall responsibility for appropriate management of the funds, achievement of the planned outputs in a timely fashion and at the highest quality.
Ensure and approve punctual delivery of all project work plans, budget revisions and, where necessary, project revisions, and that all the auditing requirements are met as specified in the project document and in the UNDP Programming Manual;
Ensure human and financial resources allocated for project activities are consistent with approved work plans in contributing to the achievement of the planned outputs;
Certify financial reports including reports on the advances and reports on the annual disbursements;
In consultation with the Executing Agency, approve terms of references, selection of the NPC, and other project staff and of the key experts/contractors;
Approve procurement actions;
Prior to financial settlement, approve quality and relevance of reports produced by consultants;
Project monitoring
Report to the UNDP through the Minister of Science and Technology on the use of the project resources and achievement of the project outputs;
Approve/certify quarterly and annual progress reports, project monitoring reports (e.g. Annual Project Reports), audit reports and evaluation reports;
Ensure all documentation is complete, certified.

Annex 5. Terms of Reference for the National Project Coordinator (NPC)

General Job Description

The NPC will be responsible for facilitating and coordinating including information capture, exchange and networking, between a wide range of participating countries in the Project including government officials, scientists, non-governmental organizations and the public at large. He/she will work closely with project implementation focal points e.g. PLCC, OLCC, LNPC, NPT and international research institutes, and shall work under the supervision of the NPD within the Project Implementing Agency (RCARO)

The NPC assumes the direct responsibility for the preparation of:
(ⅰ) Annual and quarterly work plans and budgets of the Project
(ⅱ) Quarterly financial reports and quarterly progress reports, and annual programme reports
(ⅲ) Terms of Reference for international and national consultants and local experts

The NPC functions his/her roles and responsibilities in close cooperation with the PLCC.

The NPC also assumes the direct responsibility for the pre-selection of international and national consultants and local experts, to be designated by National Project Director, in consultation with the Project implementation Coordinators and other relevant project agencies. He/she will also be responsible for providing guidance and support, and also for monitoring the work of consultants, in order to ensure quality and timely production of final reports.

- Assist the NPD in ensuring full coordination of national inputs; and
- Liaises continuously with and supports the national/international consultants on matters regarding the conduct of the project, including early warning of potential deviations from quarterly work plans and implementation difficulties



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